Executive Assistant/Office Manager

The Transition Academy (TTA) is a disability college and career preparation center established in 2019. Our mission is to make economic inclusion a reality for youth with disabilities, especially for young people of color who have historically been failed by systems.
Since 2019, TTA has worked to meet youth with disabilities and families where they are,  help them explore their interests, talents and skills, and connect them to workforce and postsecondary pathways. TTA is based at Central High School and works primarily with Kansas City Public Schools and charter schools.

The Transition Academy is seeking a highly organized, proactive professional who is excited about providing exceptional administrative support and office management to a growing organization.

Executive Assistant/Office Manager
The Executive Assistant/Office Manager plays a dual role within the organization, providing high-level administrative support to the executive team and ensuring smooth and efficient office operations. This individual will manage daily office activities, assist in organizational communication, oversee special projects, and handle confidential information with discretion.

Executive Support and Office Management Job Responsibilities

Board Duties

• Create and distribute board agenda.

• Write board minutes.

• Distribute meeting packets and correspondence to board members in advance and at meetings. TTA Board Meetings are held quarterly. There are additional meetings for committee work, boarding training/education, etc.

• Plan and execute all areas of board meeting logistics (i.e. send out meeting notifications and correspondence to board members, reserve meeting space, order food and supplies, invite attendees, coordinate agenda with CEO).

• Serve as board Point Of Contact (POC).

CEO

• Manage CEO calendar

• Schedule meetings with internal team, external constituents, and groups.

• Plan travel.

• Act as liaison between CEO, accounting services, and HR  to ensure receipts are submitted, documents are completed and processes are followed.

Staff

• Coordinate senior leadership and leadership meetings (i.e. schedule and notify attendees, and create agendas).

• Plan all-staff meetings, and celebrations (i.e. staff retreats, holiday parties).

• Assist senior leadership team with ongoing and specific tasks (i.e. coordinating student, teacher, and family event logistics).

• Answer external inquiries via website, phone, social media, etc., and route them to appropriate staff members using TTA project management (Monday.com).

• Order office supplies and track inventory.

• Handle printing.

• Pick up mail and distribute it to appropriate personnel.

• Administrate TTA Team Calendar(Google Calendar).

• Assist with volunteer coordination.

• Support with Data Entry.

• Review and Update The Transition Academy Operational and Programming Handbook.

• Review and Update The Transition Academy Knowledge Base

Salary Range: $50,000 - $60,000

Benefits Include:

• Extremely Generous Paid Holiday Days

• Unlimited PTO

• Medical, dental and vision

• Short-term and Long-term disability

• Life Insurance

• 401k plan

Full-Time, In-Person Position

Apply
Join Our Team!
If you want to be part of a dynamic team that works collaboratively to prepare amazing students for employment and overall success after high school, we want you! 
Please apply at https://fsmtxziw6j6.typeform.com/to/tXmKdbGT. If you have any questions, reach out to careers@thetransitionacademy.org.