Part-Time Philanthropy & Engagement Associate (Contract)

*This is estimated to be a 1 year contract.*

Reporting to the Vice President of Philanthropy & Engagement, the Philanthropy & Engagement Associate is responsible for supporting the daily functions of the department, including all administrative tasks associated with the school’s fundraising and alumni engagement activities. The role of the Philanthropy & Engagement Associate is critical to the department, as this individual is responsible for gift entry, reporting, and donor acknowledgements, and will support all philanthropy & engagement events. This position requires an individual with a keen attention to detail, excellent written and verbal communication skills, superb organization, the ability to multitask, and the desire to work collaboratively with all members of the department.

Primary Responsibilities:

1. Data Management & Systems Thinking
   • Process and manage donor and gift information, pledges, and acknowledgments with precision, supporting the Donor Database and Prospect Research Manager.
   • Execute quarterly pledge reminders for annual, event, and leadership giving.
   • Maintain data integrity for STA’s constituent database, ensuring accuracy in address, contact, and relationship records.
   • Produce constituent reports, mailing lists, mail merges, and volunteer data lists with high accuracy.
   • Stay current on system updates; identify and implement efficiencies in data management, reporting, and mailing processes.
2. Project Management
   • Manage daily tasks related to donor acknowledgments, while planning and executing long-term data projects.
   • Collaborate with the VP and Director of Philanthropy & Engagement to create solicitations, invitations, and stewardship mailings.
   • Contribute to the production of quarterly department newsletters for various constituent groups.
3. Event Support & Team Collaboration
   • Actively participate in planning and executing alumnae, donor, and schoolwide events, including the preparation of materials (e.g., name tags, signage, and swag).
   • Assist with volunteer management.
   • Support the mission of STA by promoting cultural competency and an anti-bias approach in all interactions and work.
4. General Office Support
   • Schedule and reserve rooms, request setup for committee meetings, and manage general office support tasks.
   • Serve as the first point of contact for the Philanthropy & Engagement Office, greeting visitors and handling inquiries.
   • Perform other duties consistent with department goals or as assigned.

• Systems Thinking & Data Management
• Detail-oriented Project Management
• Effective Team Collaboration
• Professional Communication Skills

• At least two years of related work experience in fast-paced, detail-oriented work environment with a track record of success in data management
• Prior work experience in a school environment is a plus
• Knowledge of Veracross/Axiom is preferred
• Excellent computer skills; preferred proficiency in Windows, Microsoft Word, Excel, PowerPoint 
• Familiarity with Canva, Constant Contact, One Cause/BidPal, and Classy is a plus
• Excellent verbal and written communications skills, personal initiative, and organizational skills 
• Strong proofreading skills
• High level of professionalism and confidentiality