Advancement and Office Associate

Job Title: Advancement Associate
Location: Horizon Academy
Reports To: Director of Advancement
Position Type: Full-time (non-exempt)

Position Summary:
Horizon Academy, a school dedicated to empowering students with language-based learning disabilities, is seeking a dynamic and detail-oriented Advancement Associate to support the school’s front office, development, and community engagement efforts. This position plays a key role in helping Horizon Academy thrive by supporting daily operations, coordinating events, and ensuring a warm and welcoming experience for all constituents.

Key Responsibilities:
Office & Clerical Support (40%)

• Warmly and professionally welcome all visitors—including parents, prospective families, students, and guests—ensuring they feel valued and respected.
• Provide primary support for door entry and incoming phone calls.
• Manage student attendance/tardies and communicate with appropriate parties.
• Manage the school lunch form and assemble pre-ordered sack lunches for students. 
• Assist students with medication, reviewing approved OTC medications, recording medicines in the school log, and notifying teachers.
• Respond to general inquiries via phone and email, and refer specific questions to the appropriate staff member based on their role. 
• Manage and organize gently used uniforms and clothing.
• Help with the daily operational needs of the Advancement Office.

• Support donor acknowledgment processes and data entry in the donor database.
• Assist with annual fund and capital campaign mailings, events, and stewardship.
• Track and organize in-kind donations and fundraising materials.
• Assist in planning and executing major fundraising events, including:
  • Annual Golf Tournament
  • Dyslexia Awareness Breakfast
  • A Novel Night Gala
• Assist with requests to local businesses for auction items.
• Work with volunteers participating in the planning and solicitation process. 
• Help with sponsor communication, guest registration, and event logistics.
• Assist with research for grants that align with our mission and programs.

• Provide logistical support and management of key school events, including but not limited to:
  • Board Meetings 
  • Meet the Teacher
  • Back to School Night
  • LD simulations
  • Family Kickball
  • Read-a-thon
  • Donuts with Grownups
  • Grandparent/Special Guest day & Lip Sync Battle
  • HAPA Skating Party
  • Valentine’s Day Parties
  • Spring Arts Showcase
  • Color Run
  • Graduation Ceremony
• Create RSVP forms and manage guest lists for events.
• Coordinate the setup of rooms, including technology needs, with the appropriate personnel.
• Coordinate volunteer support for events.
• Ensure event supplies and materials are organized and ready.
• Work with the Advancement Team to order necessary food and beverages for events.
• Debrief and evaluate events with the Advancement Team to continually improve our event processes and guest experience.