Development & Executive Support Specialist

Organization: Kansas City Automotive Museum (KCAM) – nonprofit
Reports To: Executive & Development Directors 

About the Role

The Kansas City Automotive Museum (KCAM) seeks a motivated and detail-oriented Support Specialist to support the Executive Director and Development Director. This position plays a central role in keeping the Museum’s operations running smoothly while contributing to fundraising and capital campaign initiatives. This is a full-time position with benefits, but we are open to considering part-time arrangements for the right candidate.

Key Responsibilities

Executive Director Support

• Manage scheduling, calendars, travel, and meeting logistics.

• Prepare and edit correspondence, board packets, reports, and presentations.

• Support board and committee meetings with agendas, minutes, and follow-up.

• Maintain discretion with sensitive and confidential information.

Development & Capital Campaign Support

• Provide administrative support for the Development Department, including donor acknowledgments, database updates, and reporting.

• Assist with capital campaign activities, including donor scheduling, campaign tracking, and meeting logistics.

• Prepare fundraising materials, grant documents, and campaign communications.

• Support development events, including planning, logistics, and post-event follow-up.

• Coordinate with volunteers, consultants, and board members on fundraising and campaign tasks.

General Administrative Support

• Oversee day-to-day office administration: filing, supplies, vendor coordination, and document management.

• Serve as liaison among staff, board members, donors, and community partners.

• Contribute to Museum-wide projects and initiatives as needed.

Qualifications

• At least 2 years of administrative support experience, preferably in a nonprofit setting.

• Strong organizational skills with the ability to manage multiple priorities.

• Proficient in Microsoft Office; experience with donor management software/CRM a plus.

• Excellent written and verbal communication skills.

• Discretion, adaptability, and collaborative approach.

Compensation & Benefits

• Salary Range: $35,000 – $45,000 annually, depending on experience and qualifications.

• Full-time employees receive benefits including:

  • Health insurance

  • Paid time off and holidays

  • Retirement plan participation

• Part-time arrangements may be considered for the right candidate (salary and benefits will be prorated accordingly).

How to Apply

Please submit your resume, cover letter, and references to . Applications will be reviewed on a rolling basis until the position is filled.

Maria Estrada,
Museum Director
Mariae@kansascityautomuseum.com