Office Manager

About Greenline Foundation

Greenline Foundation is a community-centered nonprofit organization committed to creating meaningful impact through neighborhood investment, community engagement, and initiatives that support long-term growth and opportunity within the communities it serves.

As a growing organization, Greenline Foundation is focused on building strong operational systems, fostering community partnerships, and creating sustainable impact through mission-driven work and collaborative leadership.

Position Summary

The Office Manager is responsible for overseeing the daily administrative and operational functions of the organization. This role supports efficient office operations, communication, scheduling, documentation, and day-to-day organizational coordination.

The ideal candidate is organized, proactive, adaptable, detail-oriented, and aligned with the organization’s mission and community-centered work. This position requires the ability to work independently, manage multiple priorities, and contribute to a collaborative and fast-paced environment.

This role is an opportunity to contribute to a growing, community-centered organization focused on creating meaningful impact and long-term change within the communities it serves. This position also offers the opportunity to help strengthen and shape organizational systems during an exciting period of organizational growth.

Essential Duties & Responsibilities

Office & Administrative Operations

• Oversee daily office operations to support an organized, efficient, and professional work environment

• Perform administrative responsibilities including filing, scanning, document organization, data entry, records management, and general office support

• Organize and manage electronic and physical filing systems

• Monitor office supply inventory and facilitate purchasing and restocking needs

• Support administrative workflows, operational processes, and internal systems

• Track administrative tasks, operational priorities, and organizational follow-through

• Ensure organizational records and documentation remain accurate and current

• Support implementation and consistent use of organizational systems, workflows, and operational practices

Communication & Organizational Support

• Serve as a primary point of contact for office communications, visitors, vendors, and administrative inquiries

• Answer and direct phone calls, emails, and general office communications in a professional and timely manner

• Manage scheduling for meetings, appointments, organizational activities, and internal coordination needs

• Prepare and distribute reports, correspondence, meeting materials, and organizational documents

• Support communication and logistics between leadership, staff, volunteers, community partners, and external stakeholders

Leadership & Operational Support

• Provide administrative and operational support to leadership and organizational initiatives

• Assist with meetings, trainings, events, and community-related activities

• Support organizational events and occasional evening or weekend responsibilities as needed

• Identify opportunities for administrative process improvements and operational organization

• Support accountability and consistency across administrative and operational functions

Confidentiality & Professional Standards

• Protect the confidentiality of sensitive organizational, employee, donor, program, and operational information

• Exercise professionalism, sound judgment, discretion, and accountability in all interactions and responsibilities

• Comply with organizational policies, procedures, and operational expectations

• Demonstrate dependable attendance and punctuality consistent with organizational needs

• Perform additional administrative and operational duties as assigned to support organizational needs

Required Qualifications

• High school diploma or equivalent required

• Two to three years of administrative, office management, operations support, or related experience strongly preferred

• Demonstrated commitment to community engagement, relationship-building, or mission-driven work strongly preferred

• Strong alignment with the organization’s mission and values

• Self-starter with the ability to work independently and take initiative with minimal oversight

• Comfortable creating, organizing, and operating within systems and processes

• Strong organizational, time management, and multitasking skills

• Strong written and verbal communication abilities

• Demonstrated ability to manage multiple priorities and deadlines effectively

• Proficiency in Microsoft Office Suite and/or Google Workspace application

• Experience managing calendars, shared documents, scheduling, and administrative systems preferred

• Ability to handle sensitive information with professionalism and discretion

• Strong attention to detail, organization, and follow-through

Preferred Qualifications

• Prior nonprofit or mission-driven organization experience preferred

• Experience supporting office operations, executive support functions, or administrative support preferred

• Experience working in collaborative, fast-paced, or growing environments preferred

Core Competencies

• Administrative and operational organization

• Communication and interpersonal effectiveness

• Professionalism and confidentiality

• Initiative and problem-solving

• Adaptability and flexibility

• Time management and prioritization

• Operational follow-through and accountability

• Customer service and relationship management

Physical Requirements

• Ability to remain stationary for extended periods while working at a computer

• Ability to frequently communicate and exchange information with staff, visitors, and stakeholders

• Ability to occasionally lift and move office materials and supplies up to 20 pounds

• Ability to move throughout the office to support operational and organizational needs

Work Environment & Schedule

This position operates fully on site in a professional office environment and requires consistent in-person attendance during scheduled working hours.

Reports To: Executive Director or Assigned Leadership Representative
Classification: Full-time, hourly 

Regular office hours are Monday through Friday, 9:00 AM – 3:00 PM. Additional hours outside of the standard schedule may be required to support organizational events, community activities, meetings, and operational responsibilities. Total weekly hours are expected to average approximately 40 hours per week.

Work Location: 100% On Site
Hourly Rate: $25.00  

Benefits include paid time off and professional development opportunities. Medical, dental, and vision benefits are not currently offered at this time. 

Equal Employment Opportunity Statement

The organization is committed to creating and supporting a diverse and inclusive work environment and is proud to be an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law.

Disclaimer

This job description is intended to describe the general nature and level of work performed by an employee assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, or qualifications required. Responsibilities and duties may be modified at the discretion of the organization based on operational needs. This job description does not create an employment contract, implied or otherwise.