Meetings & Events Coordinator

Meetings & Events Coordinator
IAPD – The Performance Plastics Association
Location: Overland Park, KS (In-Office, with Travel up to 30%)
Reports To: Director of Meetings & Events
Job Type: Full-Time (40 hours per week)
Salary Range: $50,000 - $55,000 per year (DOE)
Travel Requirement: Up to 30%

• Assist in planning, coordinating and executing 30+ conferences, regional meetings and virtual events, annually
• Serve as a key administrative support resource for the Director of Meetings & Events
• Manage event logistics including contracts, vendor communication, food and beverage planning, AV and printing/shipping coordination
• Provide excellent customer service to members, sponsors, exhibitors and speakers both on-site, and in the office, during event preparation periods
• Track event data using tools such as Excel, CVENT (event management software), and iMIS (association management system)
• Assist in the creation of agendas, speaker communications, event emails and post-event surveys
• Prepare weekly reports, maintain records and manage digital files for all meetings and events
• Travel to multi-day, out-of-state events (approximately 4–6 times per year) to assist with on-site logistics and registration
• Serve as the in-office point of contact for the Meetings & Events Department while the director is traveling
• Serve as a co-liaison to IAPD committees and task forces as needed, helping with scheduling, minutes and communications

• 2 years minimum of professional administrative, customer service and/or meeting/event planning experience
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Experience with or willingness to learn CVENT, iMIS or other CRM/event software
• Excellent attention to details, as well as time management and organizational skills
• Strong communication skills and emotional intelligence, including comfort with professional email and phone communication
• Self-starter who can simultaneously manage multiple projects and meet project deadlines
• Willingness to travel out of state (overnight, 1–5 days per trip) several times per year. Travel is required to support busy, on-the-ground event execution and should not be considered a leisure or networking perk
• Experience in an association, nonprofit or member-based organization is a plus

• Be part of a small, close-knit team of nine professionals where collaboration and professional development are valued
• Work in a professional office environment that encourages teamwork and supports growth
• Enjoy 100% employer-paid employee health and dental insurance, as well as short- and long-term disability insurance
• Take advantage of generous PTO and sick time
• Participate in professional development through training, industry events and learning opportunities
• Benefit from a generous 401(k) employer match
• Gain valuable experience working on impactful, well-run events across North America

• While performing the duties of this job, the staff member is occasionally required to stand, walk, sit, speak, hear, see and use hands to handle objects
• There are minimal requirements to lift, carry, push or pull

• This position is based in an office environment
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee. Duties and responsibilities may change at any time with or without notice