Grants Manager

Title:  Grants Manager
Reports to:  Director of Development
Salary:  $60,000-$75,000, depending on experience

Description: The Grants Manager is a new full-time, non-exempt position and a liaison between the agency and its investors. The Grants Manager serves as the primary grant writer and is responsible for researching, preparing, submitting, and managing grant proposals/reports that support agency goals and meet funder guidelines and criteria. This position also manages funder relationships, ensures grant compliance and reporting, and supports special project initiatives.

MAJOR JOB TASKS AND RESPONSIBILITIES:
Grant Writing: Leads grant proposal development and submission—preparing and organizing materials for proposals, and submitting and monitoring grant applications, including:

• Performing prospect research on foundations and corporations to evaluate prospects for agency and program fit.
• Maintaining and building relationships with funders and other strategic partners.
• Drafting proposals/LOIs, grant application narratives, and budgets and collaborating to finalize with program staff, finance, and Director of Development.
• Submitting grant applications via paper or online portals and maintaining a list of passwords.
• Meeting with funders and Phoenix Family staff to explore funding opportunities and fulfill site visit requirements.
• Managing and monitoring multiple grant applications, follow-up and reports.

Grant Management/Compliance: Leads grant compliance and reporting, including outcome measurement and grant budgets—taking responsibility for meeting high standards of effectiveness, timeliness, and completeness, including:

• Monitoring and maintaining funder and investor reporting schedules and requirements.
• Tracking progress toward organizational and programmatic outcomes and goals.
• Requesting reimbursements and drawdowns as needed.
• Drafting compelling progress reports and targeted program updates for funders that fully capture programmatic success.
• Assembling all necessary supporting materials and documents including budget reports, outcome measurements, success stories, etc.
• Complying with all grant reporting as required by foundation/corporate donors.

Knowledge Management: Develops the necessary systems, processes, and tools to better support the grant and report processes, including:

• Maintaining master calendar of grants and prospects and all associated files and correspondence.
• Maintaining library of grant support documents including resumes, bios, IRS forms, Board/staff diversity lists, etc.
• Track statistics relevant to development and grant proposals (i.e., number of residents, ethnicity breakdown, income status, program outcomes, etc.) and provide department with written materials necessary for donor stewardship.
• Maintain accurate and current records in CRM and in paper files, including creating new records and accurate and timely entry of all grants, grant reporting requirements, proposals and donor information.
• Make recommendations on strategies, policies, and procedures related to proposals

Relationship Management: Builds and maintains strong relationships with funders and prospective strategic partners, including

• Providing stewardship to current funders, including providing regular written updates to corporate and foundation donors.
• Executing thank you letters and facilitate grant contracts/agreements;.
• Ensuring acknowledgment of funders/investors via website, e-newsletter, and social media.

Other duties as assigned that further department goals and objectives
 
Qualifications: 
The following requirements are representative of the knowledge, skill and/or ability required to perform the essential job duties.   
Experience: Minimum of 3 years grant writing experience (or commensurate experience). Knowledge of grant application process and writing of applications required.  The ideal candidate will be a highly motivated self-starter with strong organizational skills, great attention to detail, capable of working independently, as well as having excellent communication skills and the ability to work in team situations.
Language Skills: Ability to read, interpret and report information in clear, concise, and useful formats. Ability to write clear, structured, organized proposals. Ability to effectively present information and respond to questions. 
Mathematical Skills: Requires intermediate mathematical skills and abilities.  Ability to compile, analyze and interpret statistical information.
Reasoning Skills: Proactive problem solving and analytical ability.  Identify source of existing problems and resolve within context of organizational policies and procedures. 
Computer Skills: Intermediate knowledge and proven adaptability to changing computer technology and software programs.  Advanced knowledge of MS Office software applications.  Knowledge of Salesforce is a plus. Exceptional attention to detail and accuracy.
Other Skills and Abilities: Ability to adapt and work in a rapidly changing organizational environment.  Excellent organizational, time management, and prioritizing skills required.  Ability to multitask, work under pressure, and meet deadlines.

Work Hours: This is a full-time position, primarily in-office. Occasional evening and weekend work may be required as job duties demand.         
 
Travel: Occasional travel throughout the Kansas City metropolitan area with mileage reimbursement.
 
Benefits: Phoenix Family offers a competitive benefits package, including Paid Time Off (PTO), 10 paid holidays, 2 floating holidays, a birthday holiday. Full-time employees are eligible for 100% employer covered health, dental and vision insurance; short-term disability; long-term disability; group and voluntary life insurance; flexible spending account (FSA); retirement (401K) and employer match; and Employee Assistance Program (EAP). The salary for this position is $60,000-$75,000 depending on experience, credentials, and education.

To apply: Please submit a letter of interest, writing sample, and resume to Laurel Groh, Director of Development at lgroh@phoenixfamily.org. Position will remain open until filled.
  
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Phoenix Family is an Equal Opportunity Employer (EOE). We are committed to the concept of equal opportunity in our hiring, employment, and personnel practices and policies. All personnel activities are conducted without regard to race, color, creed, religion, gender, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status or any other basis prohibited by state or federal law.