Branding & Outreach Coordinator

Summit Future Foundation is a rapidly growing nonprofit organization whose mission is to empower teens and adults with developmental disabilities to lead meaningful and inclusive lives through person-centered services, employment supports, community engagement, and family resources. The Branding & Outreach Coordinator is a crucial part of the organization's mission fulfillment efforts by strengthening public awareness, communicating impact, and ensuring consistent and professional representation of the Summit Future Foundation brand.

Branding & Outreach Coordinator Role:

The Branding & Outreach Coordinator works alongside the Executive Director and organizational leadership team to lead the planning, development, and implementation of branding, marketing, and outreach activities. This role supports organizational visibility, program engagement, fund development, community partnerships, and special events through coordinated digital, print, website, and in-person outreach efforts.

Branding & Outreach Coordinator Responsibilities:

The Branding & Outreach Coordinator will maintain responsibilities in the areas of brand management, digital communications, website administration, event marketing, content development, and community outreach. Effective organization, communication, creativity, time management, and project leadership are essential. The position is expected to anticipate marketing needs, independently manage established timelines, and communicate proactively about project status, risks, and recommendations.

The Branding & Outreach Coordinator shall exemplify leadership and innovation through the demonstration of professionalism both internally and externally. Professional expectations include organizational standards related to competency, communication, conduct, accountability, and organizational culture.

Competency

• Demonstrates an understanding of, and exemplifies, the organization's mission, vision, and core values.

• Possesses an understanding of annual strategic, program engagement, fund development, and outreach goals and demonstrates the skills needed to support achievement of those goals.

• Demonstrates knowledge of current nonprofit marketing, graphic design, digital communications, social media, website management, and community outreach practices.

• Produces accurate, accessible, brand-consistent work that is appropriate for the intended audience and communication channel.

• Uses data, engagement metrics, and organizational priorities to recommend improvements to outreach strategies.

Conduct

• Demonstrates a strong understanding of the organization's policies and procedures and applies them consistently to internal and external communications.

• Strictly adheres to all policies and procedures detailed in the employee handbook and policies and procedures manual.

• Maintains a work schedule and availability consistent with part-time employment status and communicates schedule changes in advance.

• Meets established deadlines and immediately communicates any circumstance that may place a deliverable or campaign timeline at risk.

• Protects confidential information related to those served, employees, donors, vendors, and organizational operations.

Communication

• Demonstrates exceptional oral, written, and visual communication skills that are clear, correct, complete, concise, compassionate, and aligned with organizational standards.

• Maintains professional relationships and boundaries with coworkers, those served, families, donors, vendors, volunteers, and community partners.

• Provides regular and proactive updates regarding project status, upcoming deadlines, approval needs, and potential barriers.

• Accepts feedback professionally and incorporates requested revisions accurately and efficiently.

• Represents Summit Future Foundation positively in all public-facing communications and community interactions.

Culture

• Promotes and maintains a company culture grounded in shared values, collaboration, accountability, inclusion, and respect.

• Fosters a work environment where team members and those served feel welcomed, known, valued, and represented authentically.

• Centers the voices, dignity, preferences, and accomplishments of people with developmental disabilities in organizational storytelling.

• Works collaboratively across administrative and program teams while maintaining ownership of assigned marketing and outreach functions.

Maintain and Advance the Summit Future Foundation Brand

• Maintain consistent use of organizational logos, fonts, colors, messaging, imagery, and accessibility standards across digital and print materials.

• Develop and maintain brand templates, graphic libraries, presentation formats, and reusable communication assets.

• Review public-facing materials for brand consistency, accuracy, professionalism, and alignment with organizational values.

• Organize and maintain editable design files, final assets, photographs, videos, and other intellectual property in shared organizational systems.

• Recommend updates to brand standards and outreach practices as organizational needs evolve.

Develop Organizational Marketing Materials

• Design and produce flyers, brochures, reports, presentations, recruitment materials, program schedules, success stories, sponsor recognition, donor communications, and community education materials.

• Create accessible graphics and layouts for digital and print distribution.

• Coordinate printing specifications, proof review, and production timelines with approved vendors when needed.

• Ensure final deliverables are accurate, complete, and ready for use with minimal revision.

Plan and Manage Social Media Communications

• Develop and maintain an annual marketing calendar and monthly social media content plans aligned with programs, events, recruitment, advocacy, and fund development priorities.

• Create, schedule, and publish approved social media content through Meta Business Suite and other organizational platforms.

• Develop a consistent mix of program highlights, participant success stories, staff recognition, employment inclusion, community education, fundraising, and event promotion content.

• Monitor engagement and respond to or route public inquiries in accordance with organizational procedures.

• Provide monthly reporting on reach, engagement, audience growth, campaign performance, and recommended next steps.

Develop Email and Digital Outreach Campaigns

• Create branded email campaigns, newsletters, event announcements, registration reminders, donor updates, and post-event communications.

• Coordinate messaging schedules and campaign assets with the Executive Director, Fund Development Coordinator, Administrative Assistant, and program leadership.

• Maintain current distribution lists and support integration of approved platforms such as Constant Contact and DonorView.

• Proof all communications for accuracy, links, dates, accessibility, and audience relevance before dissemination.

Maintain Accurate and Engaging Website Content

• Maintain and update the organization's Squarespace website, including program information, schedules, staff information, events, news, sponsor recognition, and registration links.

• Create and maintain event landing pages, including registration, ticketing, sponsorship information, event details, maps, attire, itineraries, and sponsor recognition.

• Coordinate approved integrations with DonorView, Squarespace forms, and other registration or fundraising systems.

• Monitor website functionality, accessibility, broken links, outdated information, and basic analytics.

• Complete routine website updates independently and communicate promptly when outside technical support is required.

Lead Event Marketing and Deliverable Coordination

• Lead the branding and marketing deliverables for major organizational events, including:

• Capture the Future Gala

• Bourbon & Bogeys Golf Tournament

• What's Next Workshop

• Donor Appreciation activities

• Other outreach and fundraising initiatives as assigned

• Develop comprehensive event marketing calendars identifying each asset, responsible party, approval deadline, publication date, and production deadline.

• Create event themes, sponsorship materials, promotional graphics, sponsor recognition, ticket and registration campaigns, presentation decks, programs, signage, activity materials, and post-event communications.

• Attend special event planning meetings and proactively identify upcoming marketing needs and potential timeline risks.

• Build adequate time into schedules for review and for an organized revision cycle before final production.

• Provide day-of event support related to signage, presentations, sponsor recognition, photography, social content, and other assigned communications needs.

Support Digital and In-Person Outreach Efforts

• Collaborate with program leaders to develop outreach campaigns that accurately communicate program eligibility, schedules, outcomes, registration opportunities, and participant experiences.

• Develop presentation slides, speaking notes, handouts, displays, and other materials needed for networking, conferences, resource fairs, school partnerships, and stakeholder presentations.

• Attend selected community events as a representative of the organization and provide day-of outreach support.

• Capture photographs and short-form video content, when appropriate and authorized, to strengthen organizational storytelling.

• Identify opportunities to expand organizational visibility, partnerships, referrals, and community engagement.

Support Fund Development and Stakeholder Communications

• At the direction of the Executive Director, support fundraising, donor stewardship, sponsorship, and capital campaign communications.

• Create sponsor recognition assets and ensure benefits are delivered according to established sponsorship commitments.

• Develop donor impact communications, annual reports, campaign updates, presentation materials, and other stakeholder reporting assets.

• Coordinate with the Fund Development Coordinator to ensure marketing and fundraising timelines remain aligned.

Manage Marketing Workflows and Deadlines

• Manage multiple projects simultaneously through a shared content and deliverables calendar.

• Independently track due dates, approvals, dependencies, and final production requirements.

• Provide consistent visibility into work in progress without requiring repeated reminders from organizational leadership.

• Anticipate upcoming campaigns and bring forward ideas, recommendations, and draft plans before needs become urgent.

• Flag delays or barriers early and present a proposed solution or revised timeline for approval.

• Attend leadership, marketing, event planning, or other internal meetings when participation will support brand awareness or timely project completion.

Performance Indicators

• Marketing and event deliverables are completed on or before established deadlines.

• Public-facing materials demonstrate consistent branding, accuracy, accessibility, and professional quality.

• Projects require limited corrective revision because information and design standards are verified before submission.

• Website and social media channels remain current and aligned with organizational priorities.

• Leadership receives proactive communication regarding status, risks, and recommendations.

• Outreach efforts contribute to increased awareness, engagement, registration, donor visibility, and community partnership opportunities.??

Qualifications

This role requires a creative and organized marketing professional who demonstrates initiative, accountability, and the ability to independently lead multiple communication projects. The ideal candidate will balance graphic design and content creation with strategic planning, project management, and interdepartmental collaboration. Experience with nonprofit, disability services, community outreach, fundraising, or mission-driven communications is strongly preferred.

Classification

The Branding & Outreach Coordinator is a part-time, non-exempt administrative position anticipated to work approximately 20-25 hours per week. This position reports directly to the Executive Director and works closely with the Fund Development Coordinator, Administrative Assistant, program leadership team, event committees, and approved vendors. Some evening or weekend availability may be required for special events and community outreach activities.

Required Skills, Compensation and Benefits for this position include;