Administrative Assistant, People Services

The Administrative Assistant is a dynamic and detail-oriented position that provides support to the People Services department leadership for a large non-profit organization with 1,200-1,500 associates. This role is a key to driving the Y’s mission forward by providing critical administrative support that ensures the smooth operation of key people support services including training and leadership development, associate recognition and other people services support. This position will manage essential processes, from tracking certifications and training efforts to maintaining a digital documentation system. If you're passionate about making a difference and love working in a collaborative, fast-paced environment, this is the perfect opportunity to contribute to a cause you believe in while honing your administrative expertise.


Starting Pay: $17 per hour
OUR CULTURE: 
The YMCA of Greater Kansas City’s mission and core values are brought to life by our culture. It’s who we are, who we aspire to be and how we show up every day. We are cause-driven. We don’t just show up, we show up with purpose. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

RESPONSIBILITIES: 

• Administrative Support: Provide administrative support to the People Services department leadership team, including meeting preparation, preparing reports, and a variety of special projects. 
• Coordinate and Track Training Programs: Assist in the planning, scheduling, and tracking of training and leadership development programs for associates, ensuring timely completion and documentation.
• Certification Management: Track and manage certifications for associates, ensuring records are up to date and trainer requirements are met.
• Document Management: Maintain and organize digital files and records through the organization's online document management system, ensuring accurate and accessible documentation.
• Associate Communication and Recognition: Provide administrative support for associate engagement.  
• Performance Excellence.  Support Performance Excellence process for all associates including distribution of materials, and tracking of goals and annual evaluations. 

• High school diploma or GED, or equivalent experience. 
• Advanced computer skills with the ability to quickly adapt to new software, including Microsoft Office (PowerPoint, Word, Excel) and Google Workspace (Docs, Sheets, etc.).
• Ability to work effectively with diverse groups of people in a friendly and consistent manner.
• Capable of making independent and sound decisions in a fast-paced environment.
• Ability to exercise high levels of discretion and maintain confidentiality.
• Detail-oriented with strong organizational skills and proficiency in multi-tasking.