Office/Finance Manager (Part-Time)

Reports To: Director of Programming

Location: Lee’s Summit CARES, Lee’s Summit, MO

Position Type: Part-Time (20-25 hours/week)

Compensation: $24.00/hour

Position Overview:

Lee’s Summit CARES, a nonprofit organization dedicated to fostering a healthy and vibrant community, is seeking a highly organized and detail-oriented individual to join our team as an Office and Finance Manager. This part-time role is critical to the success of our operations and will be responsible for overseeing day-to-day office management tasks while also handling essential financial management duties. This position will report directly to the Director of Programming and collaborate with senior staff. If you are someone who excels in multitasking, enjoys working in a collaborative environment, and has a passion for community service, this could be the perfect opportunity for you.

Key Responsibilities:

Office Management:

• Manage daily office operations, including ordering supplies, managing inventory, and overseeing office equipment maintenance.

• Coordinate logistics for meetings, including scheduling, preparing agendas, and maintaining records.

• Manage organizational files and ensure office policies and procedures are up-to-date.

• Support the Director of Programming and Executive Director with administrative tasks, including calendar management and correspondence.

Financial Management

• Manage day-to-day bookkeeping using QuickBooks Online and donor/event information using Donor Perfect.

• Track and manage financial components of grants, restricted funds, and investments.

• Prepare monthly revenue and expenditure reports for leadership review.

• Ensure all tax, legal, insurance, and other operational compliances are maintained.

• Work with an external auditor to gather required audit documentation.

• Assist senior staff with developing the annual budget and tracking performance against it.

Primary Responsibilities:

• Manage donor and event information using Donor Perfect and office management tasks using Google Suite.

• Prepare revenue and expenditure reports.

• Ensure all tax, legal, insurance, and other operational compliances are maintained.

• Work with senior staff to develop the annual budget.

• Serve as the point of contact for audit preparation and work with the external auditor to provide necessary documentation.

• Perform other duties as assigned to support the overall operation of the organization.

Qualifications:

Education: Associate degree in Accounting, Finance, Business Administration, or a related field (Bachelor’s degree preferred).

Experience: 

• At least 2 years of bookkeeping experience (nonprofit setting preferred).

• Proficiency in QuickBooks Online and experience using Donor Perfect or similar donor management software.

• Competency in Microsoft Office, Google Suites, and general office equipment.

• Strong attention to detail, with the ability to manage multiple tasks and meet deadlines.

• Valid driver’s license and reliable transportation for travel to/from work and occasional errands.

Additional Requirements:

• Exemplify professional ethics, including modeling healthy lifestyle choices (no nicotine use during work hours, responsible alcohol consumption, no recreational drug use).

• Ability to maintain confidentiality and handle sensitive information with professionalism.

Working Conditions:

This position is based in the Lee’s Summit CARES office.

Part-time, the equivalent of 2-3 days per week (Monday to Friday), with occasional flexibility for special events.

Hourly rate: $24.00/hour.

How to Apply: