Part - Time Receptionist

Department: Administration

Reports to:  SVP, Administration & COO 

FLSA Status: Non - exempt

The anticipated hourly rate for this position starts at $17.45+ per hour. The final pay will be determined based on several factors, including qualifications, experience, education, and years within the job or industry, with a strong emphasis on maintaining internal equity. 
 

Who we are and what we’re about:
 

KU Endowment is an independent, nonprofit organization and the official fundraising foundation for the University of Kansas.  We partner with donors in providing philanthropic support to build a greater KU.

As an employee of KU Endowment, you’ll witness firsthand the power of our donors’ generosity.  You will join a talented and fun group of people who are inspired to help KU through the support of loyal alumni and friends.  This support fuels excellence, enabling students and faculty to develop innovative programs and research that distinguish the university.  We connect the philanthropic passions of donors with the needs of students, faculty and programs – and everyone benefits.

People are engaged. Purpose is ignited.  Lives are changed.

What we are looking for:

The receptionist provides front-line contact with visitors and callers both in person and by telephone and thus, often delivers the first impressions of KU Endowment at the Lawrence office. This responsibility is shared between two part-time individuals and this position serves as the afternoon receptionist for the KU Endowment Lawrence office with a schedule of 12:30 p.m. – 5:00 p.m. Monday – Friday. 

The individual in this position is expected to embrace KU Endowment’s stated core values – passion for KU, partnership with donors, perpetual support for KU, and a people-centered approach – and demonstrate support for them through professional interactions and activities. 

What’s a typical day look like?

• Greet visitors, offer basic hospitality, announce visitors to staff members and direct guests appropriately. 
• Operate telephone switchboard, identify KU Endowment, and greet caller appropriately; route call to office or individual; provide assistance when applicable. 
• Maintain and update company voicemail greetings for holidays and closures.
• Ensure reception desk is staffed at all times during business hours. May be required to work additional hours to cover the reception desk when the other Receptionist is absent.
• Assist with conference room schedules, monitor and adjust procedures as needed, and coordinate requirements for KU Endowment’s main conference room.
• Maintain multiple lists of KU Endowment employees on company intranet. 
• Assist staff members by performing clerical duties or other tasks that are compatible with reception duties.
• Maintain the Supply Room; order office supplies; keep items inventoried, in stock and organized; pay invoices in a timely manner; place special orders as requested and coordinate KU Endowment-wide annual calendar orders. Replenish first-aid supplies in the kitchens on each floor.
• Responsible for Disaster Response materials.
• Maintain receptionist manual and train substitute Receptionists.
• Regular and reliable attendance is essential for this position.
• Perform other work as directed or required.

What’s required to be considered:

Training and experience should be the equivalent of that normally received by graduation from high school with competency in computer applications and office administration. Demonstrated experience in providing high-quality customer service in an office setting. Professional appearance and ability to meet the public and greet visitors to KU Endowment creating a highly positive impression in doing so. Demonstrated commitment to punctual and regular attendance. Ability to cooperate effectively with and job-share responsibilities with another part-time Receptionist. Must be able to coordinate conflicting demands of visitors and incoming calls. Must exhibit strong interpersonal communication skills and the ability to establish and maintain effective working relationships inside and outside KU Endowment. Attention to detail is required as is the ability to exercise good judgment in making minor decisions. 

Physical Requirements:

• Must have access to reliable transportation to ensure prompt and regular attendance. 
• Must be able to respond quickly and effectively to directions and safety hazards. 
• This job operates in a professional office environment. This role routinely uses standard office productivity machinery such as computers, keyboards and a mouse, laptops, phones, photocopiers, filing cabinets and fax machines. 
• This is largely a sedentary role; however, some filing is required. This would require the ability to move files, open filing cabinets and bend or stand as necessary. 
• The ability to observe details at close range (within a few feet of the observer). 
• The person in this position frequently communicates with donors, colleagues, students, and general public. Must be able to communicate with others effectively. 
• Physical effort/lifting: light-up to 20 pounds 

KU Endowment is committed to providing reasonable accommodation to qualified individuals to enable them to perform the essential functions of the job as regulated by ADA. If you require accommodation for any part of the application process or during employment, please contact humanresources@kuendowment.org to discuss your needs.

We’ve got you covered:

KU Endowment offers a competitive salary with an excellent benefit package including: 

• 100% employer-paid pension plan
• Health, dental, and vision insurance
• 401(k) and Roth 401(k) matching program
• Section 125 flexible benefits 
• Generous paid leave including holidays, personal and sick leave
• Volunteer and community engagement opportunities
• Paid Parental Leave
• Life, AD&D, short- and long-term disability insurance
• Legal & ID Theft protection
• Critical Illness
• Accident and Hospital Indemnity insurance 
• KU education assistance 
• Free parking

Sounds good, right? What’s next?

Please include your resume and cover letter when applying for this position on our website at https://www.kuendowment.org/careers.

Questions regarding this vacancy may be addressed to:
 

Human Resources
KU Endowment
PO Box 928
Lawrence, KS 66044-0928
Email: humanresources@kuendowment.org
 

Review of applications begins immediately and continues until the position is filled.  Because of the sensitive nature of KU Endowment business and the importance of our reputation with donors, KU Endowment conducts a comprehensive review of applicants.  By submitting your application, you authorize us to conduct reference checks and a review of available public information.  Employment is contingent upon background and reference checks that KU Endowment finds acceptable.