Accounts Payable Specialist

OVERVIEW

Mission: To improve lives by mobilizing the caring power of Greater Kansas City

We’re more than fundraisers. We’re hand-raisers and game-changers. We go looking for the tough issues in our community, and with your help, we go solve them. United Way Greater Kansas City unites donors, volunteers, businesses, nonprofits, and community leaders to help change the lives of those in need. We are making Kansas City and the surrounding area better…100 years and counting. We are a team of adaptive, driven, focused, and flexible innovators working to solve and support some of the biggest challenges in our community. Our team culture is collaborative, and our office environment is flexible, with a hybrid virtual and in-office environment. We believe that working hard and playing hard are essential to a job well done. Come be a part of the pinnacle nonprofit in our community!

JOB IDENTIFICATION

Job Title: Accounts Payable Specialist

Department or Location: Finance 

UWGKC VALUE PROPOSITION

Work Environment: Hybrid (combined virtual and in-person office)

Benefits: Full health and dental coverage; Flexible Paid Time Off; HSA, 403B with company match; paid parental leave and paid extended medical leave, flexible office culture; employee development opportunities.

Position Leader: Kora Copas

Position Leads: N/A

FLSA Status: Non-Exempt
 

About United Way of Greater Kansas City

United Way of Greater Kansas City serves the six-county metropolitan area of Kansas City, partners with 145 agencies, and serves more than 25,000 donors. The organization’s mission is to improve lives by mobilizing the caring power of Greater Kansas City. Its focus is to improve the health, education, and financial stability of every person in the community. United Way of Greater Kansas City’s partners include global, national, and local businesses, nonprofits, government, civic and faith-based organizations, along with educators, labor leaders, health providers, senior citizens, students, and more. For more information, please visit www.UnitedWayGKC.org. 

POSITION SUMMARY

The Accounts Payable Specialist role focuses on managing vendor payments, daily cash management, and supporting accounting operations within a finance department. The position requires at least two years of relevant experience and involves working closely with the Director of Finance and Accounting Services to ensure operational accuracy and efficiency.

RESPONSIBILITIES

Position Duties & Responsibilities: The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Accounts Payable:

• Manage all vendor payment requests including:
• • Manage all incoming requests to the AP Mailbox, manage and maintain all contact data with vendors and respond to requests as needed.
  • Receive and enter all accounts payable invoices, verify validity of charges, ensure invoices are properly documented, and determine proper account coding
  • Obtain all required approvals prior to processing payments
  • Process all vendor payments (check and ACH) accurately and on time
• Manage all direct assistance payment requests, ensure all requests have proper approval and vendor information as required by grant provisions and requirements.
• Manage all grant payment requests, ensure requests have proper grant agreements, ACH authorizations and contact information.
• Complete requests for corrections and reclassifications of accounts payable transactions as requested.
• Complete monthly reconciliation report of outstanding AP invoices for Director, Finance and Accounting Services to determine follow-up.
• Maintain all vendor records for 1099 reporting including W-9, Banking information, addresses, phone numbers and contact information according to organization policies.
• Prepare annual 1099 forms for review and submission.

Banking:

• Process cash transactions from banking reports including daily cash deposits, and other debit and credit transactions required to maintain accurate bank balances daily.
• Maintain (internal) bank deposit logs and cash flow logs used by United Way team members for daily operations.
• Assist with monthly bank reconciliations by researching and resolving questions related to accounts payable and daily cash management.
• Monitor ACH Filter and Positive Pay (bank fraud detection tools) on all bank accounts daily and escalate issues as needed.

Accounting Services:

• Serve as a backup for the Accounting Services specialist and prepare and post journal entries as assigned.
• Prepare grant and contract accounts receivable invoices assigned, record revenue in Salesforce, send invoices to appropriate parties and monitor receipt of payments.
• Complete monthly reconciliation and report of outstanding grant and contract invoices for Director, Finance and Accounting Services to determine follow-up.
• Collaborate on year-end reporting and assist with annual audit requests as assigned.

Operational Excellence:

• Support departmental success with a proactive and solutions-oriented approach.
• Provide excellent customer service and maintain clear communication with internal and external stakeholders.

SKILLS AND COMPETENCIES

• Deep understanding of accounting principles (GAAP) and the ability to apply them to real-world situations.
• Strong organizational skills with keen attention to detail and flexibility in handling multiple tasks.
• Proficient in accounting software, with strong problem-solving abilities and critical thinking skills.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the basic knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and Experience Requirements:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent experience).
• At least two years of relevant accounting experience, including experience with banking platforms and accounting software.

Working Conditions:

• Ability to adapt quickly to changing processes and handle multiple deadlines efficiently.
• Ability to maintain confidentiality with sensitive financial information. 

Click to Apply: Accounts Payable Specialist

Employees must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodation will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. The Employer retains the right to change or assign other duties to this position

OMNI and our clients are Equal Opportunity Employers.