Partnership Assistant

JOB TITLE: Partnership Assistant
DATE: 9/8/2025
REPORTS TO: Partnership Manager
SALARY: $50,000
 
APPLY HERE

About Us:
IAAP (International Association of Administrative Professionals) is a dynamic and thriving organization dedicated to serving the needs and interests of our diverse membership community and beyond. We bring together professionals, businesses, and individuals who share a common passion and commitment to our profession.
 
Job Overview:
The Partnership Assistant will be responsible for providing support for IAAP’s Organizational Membership and general Membership program, as well as partnership and sponsorship initiatives. This role will assist in building, maintaining, and stewarding relationships with members, partners, sponsors, and strategic collaborators. Working closely with the Partnership Manager, this position will assist with seamless execution of partnership deliverables, provide administrative support, and contribute to the growth of IAAP’s partner portfolio.
 
Key Responsibilities:
Partnership Coordination

• Support the Partnership Manager in managing day-to-day partner communications for organizational membership member management
• Maintain accurate records of partnership agreements, deliverables, and timelines
• Assist with scheduling partner meetings, calls, and follow-up

Events and Program Support

• Coordinate partnership deliverables for IAAP events and conferences
• Track and assist with organizing partner benefits (logos, ads, materials) for use in marketing and program
• Provide on-site or virtual support to ensure sponsor/partner activations run smoothly

Communication and Engagement

• Collaborate with the marketing team to ensure partners are featured in communications
• Draft and proofread partner-related content (emails, flyers, web updates)
• Monitor partner engagement across IAAP platforms to ensure visibility and alignment

• Assist in preparing reports on partnership activities and deliverables
• Provide membership database management (records management, payment support, invoicing, reporting)
• Gather partner feedback forms and summarize responses

Qualifications:

• 2-3 years of experience providing administrative support, including data entry and customer service support
• Comfortability employing innovative and strategic thinking while balancing tactics and tasks
• Experience with CRM software, Microsoft programs, and Project Management Software
• Ability for up to 5% domestic travel.

Competencies:

• Alignment to IAAP’s culture, purpose, strategy, and leadership philosophy
• Must exhibit initiative, able to use good judgment, problem solving skills and take appropriate action
• Must be self-directed and able to work independently; plans work and carries it out without detailed instructions
• Ability to lead by example and support strategic initiatives
• Listens and responds effectively to questions; resolves problems
• Embraces change, innovation, and continuous improvement and influences others to do the same
• Ability to analyze and interpret information and apply it appropriately to recommendations and decisions
• Ability to maintain confidentiality and appropriate discretion

Language Skills:

• Requires strong written and verbal communication skills
• Must present a professional approach in all communications
• Ability to effectively present information and respond to questions from diverse groups of individuals (internal team members, external customers and vendors, board members, etc.)
• Ensures understanding by asking clarifying questions and restates understanding for confirmation.

IAAP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

AMERICANS WITH DISABILITY SPECIFICATIONS

The physical demands and work environment characteristics below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
Physical Demands:

• May be required to lift or move up to 20 pounds
• Must be able to hear and speak effectively with customers by telephone or video chat
• Requires keyboarding capabilities to respond using a computer
• Visual acuity to read and develop written materials
• Prolonged periods of sitting and using the computer

Work Environment:

• Typically in a normal office or home office environment but travel requirements result in other work settings at event venues
• Must be able to concentrate /focus with constant interruptions
• May be required to work some overtime