Operations Coordinator-RWI
The Ewing Marion Kauffman Foundation is a private, nonpartisan foundation that provides access to opportunities that help people achieve financial stability, upward mobility, and economic prosperity – regardless of race, gender, or geography. The Foundation uses its grantmaking, research, programs, affiliates, and initiatives to support the start and growth of new businesses, a more prepared workforce, and stronger communities. Our work is grounded in the principles of racial equity, diversity, and inclusion and is consistent with the aspirations of our founder, Ewing Marion Kauffman.
Based in Kansas City, Missouri, the Kauffman Foundation is one of the largest foundations in the United States with an asset base of approximately $3 billion. While striving to have national impact and global reach, the Foundation is deeply committed to Kansas City, as evidenced by work on initiatives that reach into neighborhoods and enrich the community and quality of life in the region. For more information about the Foundation, please visit the website at www.kauffman.org.
RESPONSIBILITIES
The Operations Coordinator plays a key role in supporting the day-to-day operations and administrative functions of the ProX summer internship program. Reporting directly to the Director of Program Operations, this position oversees a range of logistical, administrative, and office management tasks to ensure the program runs efficiently. This role includes managing operational schedules, program and event logistics, and supporting cross-functional teams, ensuring smooth program delivery and a positive experience for all stakeholders.Based in Kansas City, Missouri, the Kauffman Foundation is one of the largest foundations in the United States with an asset base of approximately $3 billion. While striving to have national impact and global reach, the Foundation is deeply committed to Kansas City, as evidenced by work on initiatives that reach into neighborhoods and enrich the community and quality of life in the region. For more information about the Foundation, please visit the website at www.kauffman.org.
RESPONSIBILITIES
Specific Responsibilities include:
- Provide daily administrative support to the ProX leadership team by managing calendars, scheduling meetings, and coordinating team-wide engagements.
- Process invoices, expense reports, and purchase orders for the operations team, ensuring timely payments and accurate record-keeping.
- Manage the setup and logistical coordination of program events, including orientations, hiring fairs, mixers, workshops, and the end-of-program showcase.
- Manage incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely responses and proper documentation.
- Support the logistics of key program events, including securing venues, coordinating materials, managing vendor relationships, and ensuring smooth event execution.
- Assist in maintaining organized filing systems for program records, communications, and operational documents.
- Handle office supply inventory and program-related purchases, ensuring essential materials and resources are available when needed.
- Assist the ProX leadership team with planning, execution, and evaluation of all operational components of the ProX program.
- Support the onboarding and training of program staff, including coaches and lead coaches, by providing operational resources and facilitating access to necessary tools and platforms.
- Serve as the point of contact for event-related logistics, troubleshooting issues during events, and ensuring efficient operations.
- Work closely with program staff to align event logistics with program goals and ensure a high-quality experience for participants.
- Manage the inventory of program materials, such as participant handbooks, onboarding kits, and event supplies, ensuring timely distribution to coaches, students, and employers.
- Assist in developing and maintaining a digital resource repository for staff, ensuring easy access to essential tools, guides, and templates.
- Regularly communicate updates to program schedules, events, and processes to ensure all stakeholders are well-informed.
- Cultivate and maintain relationships with key stakeholders including employers, educational institutions, community organizations, and government agencies to enhance program offerings and opportunities for participants.
- Update standard operating procedures (SOPs) for program execution, as needed.
- Support the management of external contractors and the RWI vendor procurement process.
- Generate reports as needed.
EDUCATION AND EXPERIENCE
Education: Bachelor’s degree preferred or equivalent combination of education and/or years of experience in the field of education or non-profit leadership.
Work Experience: At least two years' experience in program or project management, strategic planning, operations management, continuous improvement, and/or innovation
Travel: This position may require routine business travel within the Kansas City region.
QUALIFICATIONS
Candidates in this position must be highly motivated, capable of self-direction, detail-oriented, and able to work collaboratively across teams and departments. Candidates must exhibit a keen sense of responsibility and enjoy working with multiple demands, shifting priorities, and constant change. - Has passion and desire to see every student achieve their unique potential for the betterment of themselves and their community.
- Maintains a growth mindset in iterative and ambiguous environments.
- Has excellent communication skills, including well-developed interpersonal, written, and listening skills.
- Prioritizes and multi-tasks effectively using excellent organizational skills with keen attention to detail.
- Demonstrates success in project management and administration of organizational budget, financial, and, ideally, grant management functions.
- Identifies gaps and thinks creatively about solutions and performance drivers.
- Possesses strong financial acumen and experience managing and monitoring budgets.
- Implements reporting and financial procedures to ensure continuous access to program performance data.
- Possesses a passion for “doing what is right,” with unquestioned integrity, positive ethics, and values reflective of the Kauffman Foundation.
- Is committed to the Foundation’s credo, standards, and values in alignment with our racial equity, diversity, and inclusion statement, by prioritizing racial equity, diversity, and inclusion in culture and strategic work.
- Possesses computer literacy skills, including proficiency with Microsoft tools, Box, Slack, and social media.
All of the statements in this position description are intended to describe the general nature of the work being performed, and are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required. This document describes the position currently available. The organization reserves the right to modify job duties or job descriptions at any time.
NON-DISCRIMINATION
The Kauffman Foundation firmly supports the principle and philosophy of equal opportunity for all individuals, regardless of age, race, gender, creed, national origin, disability, veteran status or any other protected category pursuant to applicable federal, state or local law.
TO APPLY
Interested applicants can apply for this position by submitting a cover letter and resume. Job posting will be removed at 12pm CT on Monday, November 4, 2024.
Job Type: Full Time
